Outlook 2019 search not showing all results

Use Outlook's built-in search filters. Aug 24, 2019 · Follow the below steps to add search in your Outlook. Nov 3, 2021 · answered Nov 4, 2021 at 1:46. If the value is missing, 200 results are returned in Outlook 2010. HKEY_CURRENT_USER\software\microsoft\office\16. Mar 22, 2023 · CTRL+SHIFT+P. Use the Browse… button to select which folders to search in. Current folder will not show the ‘missing’ emails. I don't have an "all folders" option under "Sources" in Options-->Search as described and unchecking "Show results as I type" did not remove the app search bar. * Copy and paste, or type the following command in the Open box, and then press Enter: Outlook /safe （Note: There is space between Outlook and / ）. This problem was fixed by running a re-index via Control Panel -> Indexing Options Dec 16, 2021 · 1)In Outlook, select File > Account Settings > Manage Profiles; 2)Choose Show Profiles > Add; 3)In the Profile Name box, type a name for the profile, and then choose OK. If the indexing is taking too long and you need to urgently search, you can set a registry key that will tell Outlook to use its built-in search using the steps listed in this article under the temporary workaround section: No search results May 3, 2022 · Please check your search settings in Outlook, file > Options > Search. * If Microsoft Outlook is not listed, select Modify, and then click to enable the check box next to Microsoft Outlook. Windows 10. On the ribbon, select Search Tools, and then choose Indexing Status. Exit Registry Editor, and then restart Outlook. Sep 15, 2022 · Rebuild the Search Catalog if Indexing Remains Stuck in Windows 10, 8, or 7. Replied on April 9, 2024. I have also gone into options and chosen "all mailboxes" for results, and checked "include deleted items folder" just in case, and unchecked "improve search speed by limiting the number of results". Click on the email that is not working correctly. Resolution Aug 3, 2022 · 1. After intensive troubleshooting, I have found if the user searches for an email with the ‘All Mailboxes’ option selected, it will miss the year 2021. exe in the address bar and press Enter or click the blue arrow to search for the file. I have recently had 4 days when there are no Yahoo emails showing on Outlook, loads on my Yahoo mail account on my phone. Even changing the date to 'anytime' in advanced fine doesn't fix the problem. Feb 6, 2024 · i tried all possible ways to remove the App Search bar appearing in my outlook. On the Indexing Options dialog box, click Advanced . Finally, click OK to confirm your decision. Select this toggle to download the new app and you will switch to Mar 23, 2023 · Use the Outlook Index Repair Option. Under Index Settings click on Rebuild. com and Office 365 webmail ), click on Setting s / View all Outlook settings / General / Search. Apr 20, 2021 · Right click / Control click on the email you dragged to Desktop and select 'Get Info'. But I'll settle for the folder location in the View. Jan 30, 2020 · 7. 8. Now searching in outlook will work, but a little bit slower. We enter the search terms and run the search. Note You can create an alias for the Outlook Profile Manager, and move it to your desktop or another convenient location if you prefer. 17231. Dec 25, 2021 · Open Outlook to receive all my recent emails. Jun 20, 2022 · When searching for emails in Outlook, not all emails appear in the search result. This will display the number of items that have been indexed, etc. Check the box that says 'Always open with'. Searching for "365" will NOT find messages that contain "Office365". 0\outlook\search. Alternatively, the Outlook ribbon will change to show the Search tab From the Start menu, select new Outlook for Windows. right-click --> Properties --> Startup type --> Disabled. I re- index the outlook file many times, run online repair to office (which removed office, and I had to key the license again). If I turn off cached exchange mode then search works but that is not a solution just a work around. In the navigation pane on the left, click Search . After all that, I can now search all my email again and locate all emails, not just older emails. Step 3". Additionally, gaps may be present in the date range of items that are returned in the search results. Go to "File" > "Options" > "Search" and check the search options. May 8, 2019 · Repair PST with ScanPST. Then locate and click on “Customize Ribbon”. DWORD DisableServerAssistedSearch Value 1. Outlook 2013 and later return 250 results. Just one caveat: after making the change, I still need to click on (i. May 21, 2019 · To identify it, I recommend you search in the normal mailbox’s Sent Items folder (the normal user mailbox) to see how it goes. Cause. 5. pst files used for search, not showing recent emails, etc. This is a restored build from Time machine after an HD failure. Feb 21, 2023 · Troubleshoot email search results. Type scanpst. Jan 29, 2024 · 1. Make sure “All Notebooks” is selected. Some search results are not listed. Jul 10, 2019 · Open Outlook -> File tab-> Info-> Account settings-> select your primary mailbox id-> click on More Settings-> Advanced Tab-> Uncheck the only Download shared folders-> Restart Outlook and check the issue status. Hello everyone, We are currently facing an issue with Outlook 2019 Exchange (CU 13) where two users, who have their mailboxes on the same database, are unable to search recent sent items when searching in the Sent Items folder. Many days have 6 or more events . Thanks so much your reply, Joy! Extending/disabling the caching solves the problem. Since user has access to five shared calendars, we select and isolate only the calendar we wish to search. We have installed all updates, repaired Outlook data files, rebuilt outlook data files, run troubleshooter, rebuilt index, run SFC and DISM tools and every Mar 8, 2023 · Go to Applications and start the App Store app. Uncheck the box “Show most relevant search results on top. In the Indexing Options window click on Advance. 2) In Outlook if you click on File -> Options -> Mail -> Send messages is the Use Auto-Complete List to suggest names when typing in the To, Cc, and Bcc lines option checked? Screenshot below for reference. Expand 'Open with' and select 'Other' in the dropdown. In the Finder application, choose 'Microsoft Outlook'. Select the arrow to expand the list option in Start. 3. Then go to Advanced Options, rebuild the index and let the rebuild complete. Click on More Settings (lower right corner) Click on Advanced. Restarting the system may fix these glitches and resolve search-related problems in Outlook. Search options are set to include results only from the Current Folder. You an see the following screenshot for reference: May 14, 2020 · Not using Cached mode. For example, it will show most emails for 2020, miss 2021, then show 2022. exe /safe, and press Enter. May 6, 2024 · Method 1. Clear the Improve search speed by limiting the number of results shown checkbox, and click OK. Make sure that Read all standard mail in plain text is unchecked. Close Task Manager and re-open Outlook. Try to increase the time in your email account's offline settings so that more or all your emails are cached locally for indexing. ), this article’s guidelines should help you to solve Outlook search issues (these recommendations are applicable to all current versions of Apr 6, 2022 · Choose the new Windows Search key. Jun 20, 2019 · 1. Build 12026. Until we find a solution, we was able to solve the problem by downgrading Office 365 to a previous version (Version 2210 Build 15726. This will start a troubleshooting wizard in which you can select the option “Outlook search doesn’t return results”. For more information, please refer to: No results are returned if you use the All Mailboxes Feb 12, 2019 · Press “Windows” + R key, Type “control panel” and press Enter, choose Programs and Features, (Click Yes to UAC warning message). Nov 9, 2017 · No. Steve Babcock (1) Replied on February 2, 2021. Regards, Apr 19, 2020 · How to turn off Outlook “Top results”. If indexing is complete and you still can't find anything, rebuild the index. Please let me know if it works for you otherwise, we can look into other possible solutions. Checked “allow file to have conents indexed” on local *. As a workaround, you can use Outlook Web App -> Open another mailbox -> open the shared Dec 16, 2022 · Office 365 was updated to Version 2211 Build 15831. This error is searched as outlook search function not working and outlook search function not working. Waiting for your reply. SB. Once done downloading emails, close Outlook. 1. At the bottom of the dialog, select: Create a custom Search Folder. Cheers. Removing / Re-adding outlook into index options. Click Account Settings. It is possible to repair Outlook search using the Windows Registry . Mar 7, 2019 · Hello Muhammad, The feature to highlight the search results may be turned off in Outlook desktop client. Type Indexing Options in the Start Search box or on the Start screen. See this screen shot for indexing options. I have tried adding the following registry key but it does not help. Restart Outlook. Mar 17, 2024 · If you face any troubles when searching for email items in different Outlook versions (nothing is found, not all results are displayed, not all *. The search treats numbers that are connected to words (no spaces between the word and the number) as part of the word. Jan 12, 2019 · I have tried all above fixes and still no outcome. Two days ago it started to show some emails again, but only some. Locate Microsoft Windows Search Indexer. Anything will be appreciated. By default, however, the server won’t try to index the items that went into a permanent failure state. Below are five steps to demonstrate how to rebuild your search index on MS Outlook 365: Head to File > Options, then select Search. These problems can be temporarily caused by some glitches in the system or software. Nothing worked so far, any search results in “No results” in outlook. the empty result comes back instantly Jul 21, 2022 · In the Open: box, type regedit, and then select OK. The search result will skip years. Troubleshooting wizard for Search and Indexing. Indexing is not running on them at all. Update your system. Jul 5, 2022 · 2. Go figure - don't need Windows Search to search for stuff but you need it to highlight the results !! Sep 20, 2019 · Try install Office (Outlook) from other source, and block update. If the issue still persist, kindly try to refreshing Indexing option from above mentioned steps, then check the box of Microsoft Outlook option, relaunch Outlook and try to identify the result. Select Attachment preview, and make sure that Turn off Attachment Preview is unchecked. open) every mailbox folder to have Outlook "react" and download its messages (otherwise they still don't show up in search results). This problem occurs using both instant search and advanced find. STATUS: FIXED Apr 30, 2024 · Step 1: Click on the search icon on the taskbar, type indexing options, and press Enter. This will open Registry Editor. It seems to be a bug. Outlook provides you with a number of built-in search filters. May 9, 2019 · It looks like there's a problem with your network connection. Step 3: Under the Troubleshooting section, click Here's how to fix outlook search not working. You will see a vast variety of commands, tabs and ribbons listed in dialog boxes. since there are hundreds of email in our company, its a pain in the **** searching for the particular mail every time. Go to start and type: "Services" (Right-click and run as administrator). Click on This PC. Rebecca Hello TedSherwood, According to your description, this may be a problem with the search settings, please allow search to show all results: Open Outlook. Update Windows Indexing to index "contents" for . Ensure that the folders you want to search in are selected, and the "Include results only from" option is set correctly 2. Find the "Windows Search" service and stop it. There is nothing I can do to get them to show like I can in Mar 21, 2022 · To do this: Open Outlook. Open File Explorer by using the Windows key + E shortcut from your keyboard. It's an extra click but works well. Allow search to show all results. These computers are connecting to an Exchange 2010 server. Search works from within spotlight and terminal. This will rebuild the search index, which may fix the issue. Click File > Options, and then select Search. Dec 11, 2023 · I am not sure how to access my Outlook profile. There, Outlook will tell you how many Items still need to be Indexed, this number should go done while you rebuild the Index. o In Windows 10, choose Start, type Outlook. Oct 23, 2019 · And frustrating. 20320 works. com, access with your personal account, then you will see the list of your notebooks, verify if you have all synced and updated there, then in the search box of Windows tool bar, type: Apps & features, clink on it, find Onenote app, then click on it, click This issue affects all Outlook versions on Windows 7, Windows 8, Windows 10. Jul 8, 2016 · In Outlook click on File and then then click on Options. Within this dialogue box, click Advanced. Now, restart your system. Expand Contents, SharedSupport, and open Outlook Profile Manager. In the Outlook desktop client you can remove TOP RESULTS like this: Step 1: Go to Outlook File Menu and click on Options. No longer can see more a snapshot of the entire week without the arrow expand or scroll bar. Feb 25, 2021 · Outlook 2019 does not show all my Yahoo emails. See if the search function in Outlook has been fixed. It seems like mostly my replies are showing, not all emails sent to me, in the search results. Peter Perros. The issue occurs mostly with Japanese, Russian, Hebrew, or Greek versions of Outlook but may affect other languages. In OWA searching All folders will not show the ‘missing’ emails. e. Repair the PST file. ”, or "Search results may be incomplete because items are still being indexed". You then have to press the link 'Lets look on your computer instead'. You need to make sure Windows Indexing includes Outlook and is complete. 4. Jan 16, 2019 · If the issue persists, please start Outlook in safe mode from the following steps mentioned below and then verify if Outlook is performing correctly: * Hold Windows key + R. The problem was not solved by updating the client version. Step 2: In the Indexing Options window, click on Advanced. Step 2: Clcik the Search tab along the left and UN-check the box that says “ Show most relevant search results on top’. Report abuse. Fix Outlook Search Using the Registry. Verify that indexing is complete for Outlook. I am searching inbox not sent items. In Outlook->choose File->Options. o In Windows 7, choose Start, and in the Search programs and files box, type Outlook /safe, and then press Enter. Jan 5, 2024 · Check the search settings: Ensure that the search settings for the specific mailbox are configured correctly. Click on Update from the panel to the left. Check the box “Don’t show top results. See that Outlook has been included. Type Inbox in the empty box. By default, Outlook will display 250 search results. Ensure that the folders you want to search in are selected. Run repair install Office 2016. Thank you for your ideas. There are many more, this screen shot only shows those but there would be all the possible folders I have created. . When you search in Outlook using All Mailboxes or All Outlook Items scopes, limited or no results are returned for the Archive Mailbox. This is by design. Jul 14, 2020 · When using the new Title Bar Search Box in Outlook 2019 the first response to a search request is 'Something went wrong and your search couldn't be completed'. Joy Zhang. Everywhere says this is resolved but we have issue on all PCs. previously, it worked fine, it showed all the results of past that i had with an email account but suddenly its not working. Jan 24, 2024 · When Microsoft 365 users search their mailbox in Outlook on the web (formerly known as Outlook Web App), they notice that lots of messages are missing from the search results. 6. To use the built-in filters, click in the Search box. Click on the drop-down arrow to the right of the magnifying glass in the search box. In the desktop program, click on File / Options / Search. When they search for sent items, only results from two weeks ago are displayed, and recent sent email Feb 21, 2020 · For the client problem, you can try the steps below to see if it helps: Under File > Options > Search: Check "Include messages from the Deleted items folder in each data file when searching in All Items". And you'll see this Event Log warning: STATUS: FIXED Apr 27, 2021 · 1. Right-click PreventIndexingOutlook, and then choose Modify. If the problem persists, you can try to rebuild the index as @Diane said before to see if it helps. On Trust Center, choose Email Security. May 1, 2013 · Results from 5/1 and 4/30 are appearing, but not from 4/27. Apr 2, 2019 · I am running Outlook 2019 and Windows 10. Click OK. Select Edit > New > DWORD Value . Select Trust Center Settings. Reset the search index: Sometimes, issues with Mar 21, 2020 · The msg location folders are Sent, Inbox and Processed. 9. There seems to be a communication mismatch between Outlook and the Spotlight function. If the problem still, Please check whether the service of Windows search on your device is normal. 2. Here is the steps for private message: Click on Account manager --> my profile --> View private message. Aug 15, 2019 · Click on File. All search and filtering functions in Outlook fail 100% in multiple MAC profiles. Previously the calendar ribbon would auto adjust to number of events within a day. You will need to set up a computer the same way to reproduce it. Then, type regedit and press Enter to open the Registry Editor. This was a problem a few months ago and them MS fixed it. From the list uncheck the "Windows Search" feature and then press Yes at the warning message. Re-Index the Search Database for Mac Outlook. When you type words into the Search box, Outlook scans both email messages and many types of attachments for that word or phrase. Dec 22, 2021 · Hello @Jack Chuong , Thank you for your question. In Outlook for Mac 2011: Apr 5, 2024 · Try to start Outlook in safe mode and check if the issue persists, disable any third-party add-ins and see if it improves search performance. This is now causing significant issues. Diane -- Thanks again. The results page comes up blank (No matches found) and in the Calendar list on the Apr 6, 2022 · Choose the new Windows Search key. How can I show the folder location in the View for search results? And secondarily, How can I open the folder list of the message location from the search results, with the selected message from search results selected in the folder list (as we used to be able to do so very easily in Eudora). Uncheck the box “improve search by limiting the number of results shown”. Jul 22, 2023 · Go back to the Indexing Options window, click on "Advanced," and then click on "Rebuild" under Troubleshooting. Press the Criteria… button. 20194) 64-bit. If not, it is recommended to restart the system. SOLVED : Will get search results highlighted if Windows Search feature is installed and running. May 22, 2020 · I reviewed this article and my options are set correctly: I also read this article and I verified all the steps and none of them are set that would prevent the desktop alert from displaying; I have a shortcut in C:\ProgramData\Microsoft\Windows\Start Menu\Programs\, there's no NoCommonGroups registry value and the "Remove common program groups Jan 7, 2022 · Literally no results on searches in Outlook 2019 for any email after 7th Jan 2022. Click 'File>Options>Search>Indexing Options>Advanced' to rebuild the index. B. Select Edit > New > DWORD Value. As Indexing takes a long time, allow Outlook to rebuild the Indexing for about 12 to 24 hours and Apr 21, 2021 · On your Outlook application, click File > Options > Trust Center. Jan 15, 2020 · Report abuse. Uncheck Microsoft Outlook. I don't think you saw this question that I edited into the previous: A) Regarding a saved "Search Results" view, I'm not sure what you mean above. You can increase this to show all results but search will be slower. I have downloaded and restarted Outlook multiple times. For data security reasons, please provide some above requested information in private message. Choose the new Windows Search key. Jun 19, 2020 · Value: 0 to 4294967295 (decimal) If the value is set to 0, all results are returned (the same as disabling the option). Jul 10, 2023 · Collaboration. The search results in Outlook 2019 are incomplete. Note that this issues seems to be related with the Exchange account of Office 365 and having several separated PSTs with archived emails. Jun 8, 2017 · 1. Clear the checkbox next to Outlook and select OK . Select the archive folder in the folder list to select the Current Folder option as the search scope. May 18, 2020 · Dear Andy, If you have all your "Notebooks" synced in Onedrive cloud, you could RESET local Onenote app, so, first go to https://onenote. To work around this issue, you can add the Shared Mailbox as a secondary Exchange account to the profile. Select Edit > New > Key and name the new key Windows Search . For a start, go to “File” menu and select “Options”. Select the Query Builder tab to construct your Boolean Search Query. Solution: You can search for items that were moved to an auto-expanded archive mailbox only by searching the folder itself. Check recommendations to add lines to the registry - NOTHING WORKS, outlook search comes empty. In the Value data box, type 1 to enable the registry entry, and then select OK. When searching in Outlook, you get this error: “Something went wrong and your search couldn’t be completed. Nov 4, 2019 · Top Results are also coming to your keyword search in Outlook for iOS and Android, just double tap the Search icon to go directly to the keyword search box. At any time after the items go into this failure state, if the issues that affect the search processes are fixed, the server will resume indexing items. Oct 6, 2021 · When you search in Outlook Desktop and use Suggested Searches of people, the results are incomplete or missing. Based on your preference, you can use Advanced Search by clicking the filter button on the right side of the search box. Feb 15, 2020 · Now have Outlook 2019. Nov 1, 2019 · its been a dew days since my outlook search is not showing any result whatsoever. About half-way down you will see a section Folders with "Root folder path:" and an empty box beside it. In the Ribbon Menu “Searchtools” you find a dropdown button “Searchtools” there you find the option “Indexing Status”. You said in your question that indexing had not completed. Select Advanced to open the Advanced Options dialog box. The default color is yellow. On the Index Settings tab, in Aug 19, 2023 · Make sure there is a check alongside Microsoft Outlook, then press OK . 20208, and after that search stopped working. Select 'Add', and then choose 'Change All'. What you should do is to select “Tools Tabs” in the field of “Choose Commands. May 21, 2020 · Outlook 2019 "Search History List" not being preserved. To do this, just click File > Options > Search, click Indexing Options > choose Outlook > click Advanced > Rebuild. ”. Select Uninstall to begin the uninstall process. To reinstall new Outlook: Open classic Outlook for Windows. One email that I sent a few weeks ago, had this number as the subject, but it does not show up in the results. Mar 20, 2024 · Open Outlook. Now enter the PST file name. Also click on Indexing Options and troubleshoot indexing and see if you will detect any problems. Select Modify in the Indexing Options dialog box. If it still doesn't work press the blue “Troubleshoot search and indexing” link in the main Indexing Options dialog. Oct 28, 2021 · In Outlook, select the Search box. Close Outlook. Sometimes the most recent results aren’t most relevant. End that task. Jan 12, 2019 · This will enable Outlook to re-index the emails in order to show the search results; After completing these steps, delete the temporary folder, which was created earlier. 0. This brings the search results correctly. May 7, 2020 · In Outlook 2016 searching Current Folder and All Mailboxes still yields different results. In the top corner, you'll see a toggle to Try the new Outlook . There is no option in the Mac solutions to add a "non-indexed" folder in OS 14. Check for a pending update for Microsoft Outlook, and if there is, click the Update button next to it. Press Windows Key + R to open the Run dialog. Close Outlook app, then restart computer and try to identify the result. Sep 2, 2022 · This post applies to the desktop version of OneNote, running on Windows 10 / 11 Option 1: Set the Scope of the Search First, make sure the scope of your search is set to “All Notebooks” 1. With Top Results we curate the three best results and show them to you at the top of your list, regardless of when they were sent. In Outlook 2016 for Mac: Click Go, Applications. Again this is a screen shot of my "old" computer that is running the same version of Office. This issue occurs because the encoding of the suggested search is different than expected. We all are aware that Mac Outlook uses OS X Spotlight to search the data from the mailbox. Mar 12, 2020 · Search used to show the In folder view - i created a view called Search results that has the fields I want to see. Regards Femi. To work around this issue, switch to the new Outlook for Mac. Clear all selected check boxes, and then choose OK, and close Outlook. See Search in Outlook for Mac returns no results after installing macOS Jan 17, 2024 · Steps: A. Outlook does not highlight the key word in the search. Sometimes after new install works, but after reboot search bar disappear again. When the COM Add-ins windows opens and listing your current add-ins, manually record every enabled add-ins in list. If I search All Mailboxes then the ‘missing’ emails are returned. Nov 12, 2013 · Step 10: To check the progress. version is. Click on Change. Specify a name for your Search Folder. Select Rebuild . Type PreventIndexingOutlook for the name of the DWORD, and then press Enter. . Press the Choose… button. To do this: Start Outlook. Also, it is not feasible to search the emails from the entire mailbox in Outlook by selecting All Mailboxes / All Outlook Items. Nov 6, 2015 · Hi Brian, Currently, we can search emails from a specific folder of a shared mailbox in Outlook 2016 by selecting Current Folder. We searched for solutions but did not find any. In webmail (both Outlook. 2. For example, I searched for the number 19030811. Jan 10, 2022 · If it's a shared mailbox, as I know, to search a Shared Mailbox, we need to click the mailbox and use the Current Folder scope. Control-Alt-Delete to open Task Manager. Feb 2, 2022 · Just click on File -> Office account and you should have something similar to the photo below wherein (1) is the product name. In the Outlook Options window click on Search and then under Sources click on the tab Indexing Options. Wait as the update installs and restart the computer. Last modified: June 19, 2020. Select the new Windows Search key. Please go to Files->Options->Search, tick Highlight search items in the results and choose one color, OK. Also, since they are virtual machines, we We've just received an update that the Outlook team is investigating the issue and working with Apple to identify the cause. Now limits it to 3 events only. Apr 6, 2022 · When searching in Archive Mailbox, Outlook search time too long and returns incomplete results. A few weeks ago I had a problem with "Find Related Messages in this Conversation" where it would find messages from 2 months ago but would not show messages from the current day. Launch Outlook in safe mode by choosing one of the following options. Rebuild the index. 452 2 4. D. If the value is set to any other value, that amount of results are being returned. Microsoft® Outlook® 2019 MSO (Version 2401 Build 16. I have Outlook 2019. pst files. 1. All of my categories are selected in the Spotlight search results I found in System settings. I already tried to rebuild the index, but this did not Jun 5, 2023 · Kindly go to File -->Account Settings-->Account Settings. Right-Click Microsoft Outlook, and select Show Package Contents. Dec 31, 2019 · * In the Indexing Options dialog box, make sure that Microsoft Outlook is listed in the Included Locations column. Answer. Check Search Options: In Outlook, go to File > Options > Search, and check the Search Options. I hope that helps you too. Double-click the file to run the app. And in t Apr 19, 2020 · two things did not work search in outlook, and somehow search in windows for files. I just wonder how long this has been happening and what other service providers are affected. In Options window, select add-ins->and click Go… button on the bottom. In the Sources section, click Indexing Options…. The new Outlook for Mac does not support Exchange On-Premise mailboxes at this time. Adding “index properties and file contents” under Advanced Options for file type PST. Therefore, those items won’t appear in search results. PST file. Click 'File>Options>Search>Indexing Options' to check the same. First, restart Outlook and then check if the search is working. Within the Search tab, select Indexing Options. 20202 ) by using the following guide from Microsoft. This problem occurs if the search returns more than 1028 items. pm rx hv mv uv fv ff at id oc